Publication and Data Services


Scholarly Communication

Scholarly Communication is the process where academics share their ideas and research with their peers. This often includes mediums such as journal articles, books, book chapters, theses, and dissertations. Increasingly, informal communications like blogs, twitter and other media are considered part of the system of scholarly communication.

The library can:

  • help you decipher the terms and rights involved with various publishing agreements,
  • offer advice about professional networking and personal unique identifiers like ResearcherID or ORCiD, and
  • help authors increase the impact of an article or publication. 

Intellectual Property


Copyright is a legal term that refers to the rights, granted in the U.S. Copyright Act, given to an author to protect their writing.

  • Copyright applies to text, sound, images, moving images, and graphic art.
  • The owner of a copyright has the exclusive right to reproduce, distribute, perform, display, license, and to prepare derivative works based on the copyrighted work.

Fair Use

In academia, much reuse of work is based on the principle of fair use. Fair use allows limited use of copyrighted material without obtaining permission from the copyright owner. There are few concrete rules for fair use. Instead, four factors are considered:

  • The purpose and character of your use
  • The nature of the copyrighted work
  • The amount and substantiality of the portion taken
  • The effect of the use upon the potential market


Although we do not offer legal advice, the library can help you navigate copyright, your rights, and your ability to reuse work. Email or call Leila Sterman for help [ext. 4519].

For more information on copyright, visit
For patent questions, contact the Technology Transfer Office.


ScholarWorks is an open access institutional repository for the capture of the intellectual work of Montana State University. ScholarWorks is a central point of discovery for accessing, collecting, sharing, preserving, and distributing knowledge to the MSU community and the world.

How can I contribute to ScholarWorks?

Authors may send CVs to Leila Sterman, Scholarly Communication Librarian, so that we may assess the copyright of papers for submission into ScholarWorks.

Open Access at the Montana State University Library

Open Access

The library faculty at Montana State University (MSU) define Open Access as the availability of scholarly literature and research documentation that is free of payment and access restrictions. An Open Access item is one that is published with permissions that grant free and perpetual access to distribute, transmit and display, make derivative works with proper attribution, and make small numbers of copies for personal use.  This includes publication and deposit of a version of the item (the publisher’s version, preprint or postprint) in an Open Access digital repository in a timely manner

Statement of Support for Scholarly Literature

The library faculty commit to publishing our scholarly work as Open Access when possible for the benefit of the library, MSU, and the library and information science community. We will educate ourselves and the community about the benefit and nuance of Open Access with the aim of increasing the impact of MSU research .

Statement of Support for Data and Research Documentation

Data have been defined as, “the datasets used to reach the conclusions drawn in the manuscript with related metadata and methods, and any additional data required to replicate the reported study findings in their entirety” (PLOS Open Data Policy).

The library faculty support publishing Open Data. We will educate ourselves and the MSU community about best practices in order to broaden the impact and use of our research to students, community members and the global LIS community, and to preserve the data that informs our research.

Services and Infrastructure

We will provide training to library faculty, continue to refine our services and databases, assist with data storage, and continue to develop our infrastructure to facilitate open access at the MSU Library.

Our motivation

We look forward to a campus policy that will be championed and adopted by MSU faculty while placing no limits on academic freedom.

Open Access at Montana State University 

This statement was unanimously approved by Faculty Senate on January 14, 2015.

Dear Colleagues,

We the faculty of MSU, in support of our land grant mission, are committed to providing the broadest possible access to MSU’s scholarly literature and research documentation. We acknowledge that discovery, access and dissemination of MSU’s research is a valuable mechanism for engaging our peers, our community, and the world.

Open Access to scholarly literature and research documentation increases the impact of research conducted at MSU, thus furthering the spread of new knowledge, not only for our students and affiliates, but for all those who value the pursuit of learning and innovation.

Furthermore, we affirm that access to knowledge is a global issue. Open Access to research helps build knowledge on a global scale, and supports information equality for researchers everywhere.

Therefore, we the faculty, support the publication in journals which allow for open access deposit where possible. Moreover, we encourage our institution to work toward policies and infrastructure in support of Open Access.


The Faculty Senate of Montana State University

Data Management

Data Management Services help you create and implement a data management strategy. When your research data is ready to be archived, we’ll help deposit your data in ScholarWorks or another repository, in order to support discovery, access, and long-term preservation.

Why Manage Data?

  • Comply with federal mandates. Many funding agencies require that grant proposals include a plan for how research data will be managed and shared. As of February 2013, non-classified data produced with federal funds must be made public within twelve months of an article’s publication.
  • Facilitate reuse. Sharing data facilitates scientific discourse and discovery. Archived Hubble telescope data is a great example -- astronomers have used this data to make new discoveries without spending time and money on new observations (read more from The Astrophysical Journal: HST/NICMOS Detection of HR 8799 b in 1998).
  • Make your data meaningful. Planning ahead, organizing, and documenting your data makes your data comprehensible to you and your team during the research process, and allows others to understand the data once it’s been publicly archived.
  • Increase the impact of your research. Studies have shown that open data can lead to increased citations of associated articles (Sharing Detailed Research Data Is Associated with Increased Citation Rate and Data Reuse and the Open Data Citation Advantage).

Consult with the Data Management Librarian!

  • Data management plans to accompany grant proposals.
  • Funding agency requirements. We can help you make sure you’ve covered all of your bases. Using the DMP Tool is also a good way to make sure you’ve covered each requirement.
  • Metadata and readmes for your data sets.
  • Data repositories and archiving.
  • Data ownership and licensing. In most cases, data collected while affiliated with MSU belongs to the researcher. The Office of Technology Transfer can also provide more information and specific MSU policies.

Tools and Templates

  • Boilerplate language to use in your data management plan
  • DMP Tool walks you through writing data management plans according to specific funder requirements. The tool can be applied across disciplines, including humanities, social sciences, physical sciences, and medical sciences.
  • NSF Data Management Plan template (simplified)
  • Globus is a free service for FTP transfer, cloud storage, and computational tools. MSU offers a Globus Endpoint that allows researchers to transfer files between almost any machine. For more information, contact Research Cyberinfrastructure.

Campus resources

Author Fund

Apply for Funding

Open Access Author Fund at MSU [pilot project]

Open access (OA) is the ability to download and freely read scholarly works. OA removes barriers between readers and information. At Montana State University, our goal is to remove those barriers to access so that anyone in the world may read and benefit from the research conducted here in Montana. Publishing articles and books has associated costs, even if the publication is purely digital. Journals spend money reviewing, copy editing, and formatting articles, publishing them in print or online, and promoting them. To pay for this work, many journals ask that the author pay a charge (commonly referred to as an Article Processing Charge or APC). This fee often becomes a barrier between an author and open access publishing.

The Open Access Author Fund

The MSU Library is providing an author’s fund on a two year pilot [FY15, FY16] to judge if we can help remove the barrier between MSU authors and open access publishing. The Library has contributed $50,000 to the fund for each year to be dispersed to authors who are being charged an APC. Authors will receive no more than $2,000 per fiscal year on a rolling basis.


  • To allow MSU created research to reach the greatest number of potential readers.
  • To remove some of the burden on authors as they work to make an impact in their field of expertise. 


The Application Process

Eligible Publications and Data repositories

The publication venue must be an established journal or data repository, either, one that does not charge readers or their institutions for access to peer-reviewed articles or datasets, or an established hybrid journal.

Journals or Data repositories should fit at least one of the following criteria:

  • Be listed in the Directory of Open Access Journals (unless the journal is too new for DOAJ eligibility) or similar list of data repositories, OR
  • Be a member of the Open Access Scholarly Publishers Association or adhere to its Code of Conduct, OR
  • Be a publicly available data repository, OR
  • Have a publicly available standard fee schedule.

Eligible Articles and Data 

Articles/data should:

  • Be a peer-reviewed article submitted to an open access/hybrid journal or the associated data.
  • Have Publication Status of 'accepted-for-publication', funds are not available for articles still in process.
  • Not have been published prior to the authors' request for funds. Already-published articles are ineligible.
  • The library will not reimburse any author fees that have already been paid by an author.

Articles will be considered only if there is no other source of funding available. The fund is a limited resource intended to support open access publishing across the University. We expect researchers to request funding for open access publication from their funding agency if they can do so. For example, the National Institutes of Health will fund open access publications as part of their research grants. If such funds are not available, we welcome your application.

Eligible Authors

Funds are available for faculty, staff, professional and research positions, and students at MSU - Bozeman.

Eligible Fees

Article processing fees may include publication fees (charges levied on articles accepted for publication, including Open Access page charges). Eligible fees must be based on a publication’s standard fee schedule that is independent of the author’s institution. Reprint fees are not eligible. Reimbursement will cover only direct costs for open access publication (not the cost of reprints, color illustration fees, non-open access page charges, etc.). Requests for funding will be reviewed by the Library’s Scholarly Communication Steering Group and a decision for funding support will be communicated to the author.

Fund Limits

The fund for FY15 is $50,000. Each author is limited to $2,000 per FY. Unused fund amounts do not roll over to future years. If the demand for funds exceeds expectations, publication charges will be paid to the publisher on behalf of an author on a first-come, first-served basis.

Institutional Repository

As an added service, the library will deposit a copy of funded articles in the institutional repository, and willingness to deposit here is a requirement of receiving funding. The placement of an article in the repository helps to build the collection of publications, supports the self-archiving arm of the open access movement, and provides institutional preservation and discoverability.

How do I apply?

Apply for Funding


Funded Articles

Articles funded by The Author Fund in FY15

Rashid, Dana J, Susan C Chapman, Hans CE Larsson, Chris L Organ, Anne-Gaelle Bebin, Christa S Merzdorf, Roger Bradley, and John R Horner. “From Dinosaurs to Birds: a Tail of Evolution.” EvoDevo 5, no. 1 (2014): 25. doi:10.1186/2041-9139-5-25.

Arlitsch, Kenning, Patrick Obrien, Jason A. Clark, Scott W. H. Young, and Doralyn Rossmann. “Demonstrating Library Value at Network Scale: Leveraging the Semantic Web With New Knowledge Work.” Journal of Library Administration 54, no. 5 (July 4, 2014): 413–425. doi:10.1080/01930826.2014.946778.

Simanonok, Michael P., and Laura A. Burkle. “Partitioning Interaction Turnover Among Alpine Pollination Networks: Spatial, Temporal, and Environmental Patterns.” Ecosphere 5, no. 11 (November 2014): art149–art149. doi:10.1890/es14-00323.1.

Payn, R.A., A.M. Helton, G.C. Poole, C. Izurieta, A.J. Burgin, and E.S. Bernhardt. “A Generalized Optimization Model of Microbially Driven Aquatic Biogeochemistry Based on Thermodynamic, Kinetic, and Stoichiometric Ecological Theory.” Ecological Modelling 294 (December 2014): 1–18. doi:10.1016/j.ecolmodel.2014.09.003.

Larsson, Laura S. “The Montana Radon Study: Social Marketing via Digital Signage Technology for Reaching Families in the Waiting Room.” American Journal of Public Health 105, no. 4 (April 2015): 779–785. doi:10.2105/ajph.2014.302060.

Briggs, Sharon F, and Renee A Reijo Pera. “X Chromosome Inactivation: Recent Advances and a Look Forward.” Current Opinion in Genetics & Development 28 (October 2014): 78–82. doi:10.1016/j.gde.2014.09.010.

Ramathal, Cyril, Jens Durruthy-Durruthy, Meena Sukhwani, Joy E. Arakaki, Paul J. Turek, Kyle E. Orwig, and Renee A. Reijo Pera. “Fate of iPSCs Derived from Azoospermic and Fertile Men Following Xenotransplantation to Murine Seminiferous Tubules.” Cell Reports 7, no. 4 (May 2014): 1284–1297. doi:10.1016/j.celrep.2014.03.067.

Chatziioannou, Katerina, Neil Cornish, Antoine Klein, and Nicolás Yunes. “SPIN-PRECESSION: BREAKING THE BLACK HOLE-NEUTRON STAR DEGENERACY.” The Astrophysical Journal 798, no. 1 (December 17, 2014): L17. doi:10.1088/2041-8205/798/1/l17.

Rollins, M. F., J. T. Schuman, K. Paulus, H. S. T. Bukhari, and B. Wiedenheft. “Mechanism of Foreign DNA Recognition by a CRISPR RNA-Guided Surveillance Complex from Pseudomonas Aeruginosa.” Nucleic Acids Research 43, no. 4 (February 8, 2015): 2216–2222. doi:10.1093/nar/gkv094.

Manigault, Andrew Wilhelm, Ian Michael Handley, and Summer Rain Whillock. “Assessment of Unconscious Decision Aids Applied to Complex Patient-Centered Medical Decisions.” Journal of Medical Internet Research 17, no. 2 (2015): e37. doi:10.2196/jmir.3739.

Caffrey, Alayna K., Margaret M. Lehmann, Julianne M. Zickovich, Vanessa Espinosa, Kelly M. Shepardson, Christopher P. Watschke, Kimberly M. Hilmer, et al. “IL-1α Signaling Is Critical for Leukocyte Recruitment after Pulmonary Aspergillus Fumigatus Challenge.” Edited by Bruce S Klein. PLoS Pathog 11, no. 1 (January 28, 2015): e1004625. doi:10.1371/journal.ppat.1004625.

Miller, Perry R., Anton Bekkerman, Clain A. Jones, Macdonald H. Burgess, Jeffrey A. Holmes, and Richard E. Engel. “Pea in Rotation with Wheat Reduced Uncertainty of Economic Returns in Southwest Montana.” Agronomy Journal 107, no. 2 (2015): 541. doi:10.2134/agronj14.0185.

Keren, Ilai N., Fabian D. Menalled, David K. Weaver, and James F. Robison-Cox. “Interacting Agricultural Pests and Their Effect on Crop Yield: Application of a Bayesian Decision Theory Approach to the Joint Management of Bromus Tectorum and Cephus Cinctus.” Edited by Michael J. Stout. PLOS ONE 10, no. 2 (February 18, 2015): e0118111. doi:10.1371/journal.pone.0118111.

Martinson, Jonathan N. V., Susan Broadaway, Egan Lohman, Christina Johnson, M. Jahangir Alam, Mohammed Khaleduzzaman, Kevin W. Garey, et al. “Evaluation of Portability and Cost of a Fluorescent PCR Ribotyping Protocol for Clostridium Difficile Epidemiology.” Edited by A. B. Onderdonk. Journal of Clinical Microbiology 53, no. 4 (January 28, 2015): 1192–1197. doi:10.1128/jcm.03591-14.

Roche, C., Vaterlaus, J.M., & Young, J. (in press with Sage Open). “A foster care alumna’s past and present digital experience: A feminist case study approach.”

O’Dea, Justin K., Clain A. Jones, Catherine A. Zabinski, Perry R. Miller, and Ilai N. Keren. “Legume, Cropping Intensity, and N-Fertilization Effects on Soil Attributes and Processes from an Eight-Year-Old Semiarid Wheat System.” Nutrient Cycling in Agroecosystems (March 11, 2015). doi:10.1007/s10705-015-9687-4.

Poudel, Saroj, Niranjan Aryal, and Chaofu Lu. “Identification of MicroRNAs and Transcript Targets in Camelina Sativa by Deep Sequencing and Computational Methods.” Edited by Tai Wang. PLOS ONE 10, no. 3 (March 31, 2015): e0121542. doi:10.1371/journal.pone.0121542.

Mailhiot SE, Zignego DL, Prigge JR, Wardwell ER, Schmidt EE, June RK (2015) Non-Invasive Quantification of Cartilage Using a Novel In Vivo Bioluminescent Reporter Mouse. PLoS ONE 10(7): e0130564. doi:10.1371/journal.pone.0130564

Kanive, Paul E., Jay J. Rotella, Salvador J. Jorgensen, Taylor K. Chapple, Scot D. Anderson, A. Peter Klimley, and Barbara A. Block. “Estimating Apparent Survival of Sub-Adult and Adult White Sharks (Carcharodon Carcharias) in Central California Using Mark-Recapture Methods.” Front. Mar. Sci. 2 (April 1, 2015). doi:10.3389/fmars.2015.00019.

Williams, D. A., and M. H. Flood. “Capillary Tone: Cyclooxygenase, Shear Stress, Luminal Glycocalyx, and Hydraulic Conductivity (Lp).” Physiological Reports 3, no. 4 (April 1, 2015): e12370–e12370. doi:10.14814/phy2.12370.

Running, Alice. “Decreased Cortisol and Pain in Breast Cancer: Biofield Therapy Potential.” Evidence-Based Complementary and Alternative Medicine 2015 (2015): 1–7. doi:10.1155/2015/870640.

Brookshire, E. N. J., and T. Weaver. “Long-Term Decline in Grassland Productivity Driven by Increasing Dryness.” Nature Communications 6 (May 14, 2015): 7148. doi:10.1038/ncomms8148.

Paterson, J. T., J. J. Rotella, K. R. Arrigo, and R. A. Garrott. “Tight Coupling of Primary Production and Marine Mammal Reproduction in the Southern Ocean.” Proceedings of the Royal Society B: Biological Sciences 282, no. 1806 (April 1, 2015): 20143137–20143137. doi:10.1098/rspb.2014.3137.

Beam, Jacob P, Zackary J Jay, Markus C Schmid, Douglas B Rusch, Margaret F Romine, Ryan de M Jennings, Mark A Kozubal, Susannah G Tringe, Michael Wagner, and William P Inskeep. “Ecophysiology of an Uncultivated Lineage of Aigarchaeota from an Oxic, Hot Spring Filamentous /`streamer/’ Community.” ISME J, July 3, 2015.

Elizabeth A. Freedman, John R. Horner, “A new brachylophosaurin hadrosaur (Dinosauria: Ornithischia) with an intermediate nasal crest from the Campanian Judith River Formation of northcentral Montana.” (in Press)

Creel, Scott and Nancy Marusha Creel. “Opposing effects of group size on reproduction and survival in African wild dogsBehavioral Ecology first published online July 1, 2015 doi:10.1093/beheco/arv100

Van Erp, Paul BG, Gary Bloomer, Royce Wilkinson, and Blake Wiedenheft. “The History and Market Impact of CRISPR RNA-Guided Nucleases.” Current Opinion in Virology 12 (June 2015): 85–90. doi:10.1016/j.coviro.2015.03.011.

Folsom, J. P., and R. P. Carlson. “Physiological, Elemental Composition, and Proteomic Analyses of Escherichia Coli Ammonium-Limited Chemostat Growth with Comparison to Iron- and Glucose-Limited Chemostat Growth.” Microbiology (May 26, 2015). doi:10.1099/mic.0.000118.

Jay, Zackary J., and William P. Inskeep. "The distribution, diversity, and importance of 16S rRNA gene introns in the order Thermoproteales." Biology direct 10.1 (2015): 1-10.

Varella, Andrea Corrêa, Alexandre Carlos Menezes-Netto, Juliana Duarte de Souza Alonso, Daniel Ferreira Caixeta, Robert K. D. Peterson, and Odair Aparecido Fernandes. “Mortality Dynamics of Spodoptera Frugiperda (Lepidoptera: Noctuidae) Immatures in Maize.” Edited by Dawn Sywassink Luthe. PLOS ONE 10, no. 6 (June 22, 2015): e0130437. doi:10.1371/journal.pone.0130437.