Provided by MSU Library Data Services
Last updated: 28 September 2018




Storage, Backup, and Security

Box cloud storage system enables collaboration between teams within MSU and across institutions by allowing users to edit, download, and share files. It also functions as a cloud backup system by syncing content between local machines and the cloud. Box provides password-protected links, file-locking, and access statistics. It employs multiple data centers with strict security policies, and provides redundancy, uninterruptible power and backup systems, and fire/flood detection and prevention. These security and encryption functions are suitable for most personally-identifiable information, with the exception of data that must meet HIPAA data security requirements.

Note: Any questions related to the storage of personally identifiable information and applicable security standards may be directed to MSU’s Legal Counsel. 



Storage, Backup, and Security

Knox is a server managed by the MSU IT Center that utilizes encryption to safeguard student data or other information that MSU has a legal obligation to protect.



Data Access and Sharing

Data supporting the conclusions from published articles will be made available under anAttribution 4.0 Creative Commons License ( in Zenodo (, a data repository hosted by CERN—a memory institution for High Energy Physics, known for its pioneering work in Open Access. Zenodo is funded by CERN, the European Commission via OpenAire projects, and the Alfred P. Sloan Foundation. All open content in Zenodo is available for the public to view and download, free of charge, via an online interface. Data depositors may opt to embargo their content for a limited period of time before it is made public, or they may opt to restrict their data, approving access only to requesters who meet certain requirements. Zenodo ascribes to the FAIR Guiding Principles for scientific data management and stewardship, aiming to ensure that data is findable, accessible, interoperable, and reusable (

Archiving and Preservation of Access

Zenodo is fully run on open source products, with technical, security, and preservation features that follow community best practices. Data files and metadata are backed up nightly and replicated into multiple copies. All data files are stored with a MD5 checksum, and files are regularly checked against their checksums to ensure that file content remains constant. Data retention is guaranteed for the lifetime of the repository. In case of closure of the repository, best efforts will be made to integrate all content into suitable alternative institutional and/or subject based repositories (see and 



Data Access and Sharing

Data from this project will be made publicly available under anAttribution 4.0 Creative Commons License ( OpenICPSR, a domain repository for the social and behavioral sciences that is operated by the Inter-university Consortium for Political and Social Research (ICPSR) at the Institute for Social Research at the University of Michigan. ICPSR and has a nearly 50-year track record for preserving and making data available for social and behavioral science research and instruction. All open content in OpenICPSR is available for the public to view and download, free of charge, via an online interface. Data in OpenICPSR is described using social and behavioral science‐specific metadata, especially covering methodology, and the PI will provide a detailed readme file to accompany the files.

Archiving and Preservation of Access

Digitalpreservation at ICPSR is guided by the ICPSRDigital Preservation Policy Framework (,last updated and approved in 2012. OpenICPSR provides sustainable, standards-based preservation and public access for the long term. OpenICPSR files are archived in ICPSR's standard archival storage, which replicates holdings through multiple and varied methods and locations. All files uploaded to OpenICPSR are encrypted using server-side encryption.


Policies for Reuse   

Releasing data to the public domain using Creative Commons Zero 

For more informaion on releasing data to the public domain, please see: Creative Commons Wiki and Schofield et al., 2009

Data from this project will be designated Creative Commons Zero (CC0) ( The CC0 designation releases the data into the public domain, thus allowing future users free and uninhibited use of the data.


Licensing data using an Open Data Commons Attribution license

Data from this project will made available under an Open Data Commons Attribution license (ODC BY) ODC BY allows others to distribute, remix, tweak, and build upon the work (even commercially), as long as the author is credited for the original creation. This license accommodates maximum dissemination and use of licensed materials. The ODC BY License adheres to the MSU Policy on Intellectual Property.

MSU Data Policies  

Board of Regents Copyright Policy  

MSU Faculty Handbook Intellectual Property Poligy 

MSU Electronic Research Data Security Policy   

MSU Data Stewardship Policy 

Enterprise Data Stewardship Policy Data Stewardship Standards