Provided by MSU Library Data Services
Last updated: 10 August 2017





Storage, Backup, and Security

Box cloud storage system enables collaboration between teams within MSU and across institutions by allowing users to edit, download, and share files. It also functions as a cloud backup system by syncing content between local machines and the cloud. Box provides password-protected links, file-locking, and access statistics. It employs multiple data centers with strict security policies, and provides redundancy, uninterruptible power and backup systems, and fire/flood detection and prevention. These security and encryption functions are suitable for most personally-identifiable information, with the exception of data which must meet HIPAA data security requirements.

Note: Any questions related to the storage of personally identifiable information and applicable security standards may be directed to MSU’s Legal Counsel. 



Storage, Backup, and Security

Knox is a server managed by the MSU IT Center that utilizes encryption to safeguard student data or other information that MSU has a legal obligation to protect.



MSU Library recommends that datasets be archived in trustworthy data repositories, especially those that are commonly used in your discipline. Our research suggests that archiving data in a disciplinary repository promotes discovery and reuse of research data. For more information on recommended repositories, see our Data Publication pageFor general open access data, we recommend archiving in Zenodo. Boilerplate language for Zenodo is below.


Data Access and Sharing

Data supporting the conclusions from published articles will be made available in Zenodo (, a data repository hosted by CERN—a memory institution for High Energy Physics, known for its pioneering work in Open Access. Zenodo is funded by CERN, the European Commission via OpenAire projects, and the Alfred P. Sloan Foundation. All open content in Zenodo is available for the public to view and download, free of charge, via an online interface. Data depositors may opt to embargo their content for a limited period of time before it is made public, or they may opt to restrict their data, approving access only to requesters who meet certain requirements. Zenodo ascribes to the FAIR Guiding Principles for scientific data management and stewardship, aiming to ensure that data is findable, accessible, interoperable, and reusable (

Archiving and Preservation of Access

Zenodo is fully run on open source products, with technical, security, and preservation features that follow community best practices. Data files and metadata are backed up nightly and replicated into multiple copies. All data files are stored with a MD5 checksum, and files are regularly checked against their checksums to ensure that file content remains constant. Data retention is guaranteed for the lifetime of the repository. In case of closure of the repository, best efforts will be made to integrate all content into suitable alternative institutional and/or subject based repositories (see and

MSU Data Policies

MSU policy on intellectual property:  

MSU policy on Electronic Research Data:   

MSU Data Stewardship Policy: