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Special Collections & Archives Guidelines for Use of Materials

The Merrill G. Burlingame Special Collections of the MSU Library was established to collect and preserve materials on Montana and its history. Books, newspapers, maps, diaries, letters, photographs, architectural drawings, and rare books are all a part of the collection. These materials require special handling and security. Their use is restricted to the Burton K. Wheeler Reading Room. University Archives materials are subject to the same patron use guidelines.

Check-in Procedures

  1. Fill out a registration form and present positive identification.
  2. Place personal belongings such as coats and backpacks on our coat rack or on the window ledge.
  3. Complete a call slip for all materials you want to use.

Use of Materials

  1. Use care when handling materials to prevent damage.
  2. Use pencils or word processors only for note taking. Pens are prohibited.
  3. Do not trace or write on top of materials you are using.
  4. Please do not change the order in which manuscript or photographic materials are filed. If filing errors are detected, bring them to our attention, and corrections will be made by our staff.
  5. Please consult with staff for photocopy requests and procedures.
  6. Use microform copy instead of paper copy whenever possible. Our staff will guide and assist you. Paper copies can be made from microforms.
  7. Upon request, materials may be held on reserve; however, if they are not used within two weeks, they will be returned to the stacks.
  8. Wear cotton gloves when handling photographs and negatives. Gloves are available from staff.
  9. Researchers are responsible for compliance with laws governing copyright and literary property rights.
  10. Self-adhesive "Post-It" notes are strictly prohibited for use on all Special Collections materials. Colored bond paper will be provided by the Special Collections staff to to mark pages and folders if needed.

Check-Out Procedures

Materials may be left at your table. A staff member will unlock the door for you as you leave. All possessions are subject to search by library staff.

Rev. 10/04